Common Structural Resume Errors That Break ATS Parsing
Understanding ATS and Its Importance
Applicant Tracking Systems (ATS) have become a staple in the recruitment process. These software applications help employers manage the influx of resumes they receive for job openings. However, not all resumes are created equal, and certain structural errors can lead to parsing failures. Understanding how ATS works and the common pitfalls can significantly enhance your chances of getting noticed.
What is Resume Parsing?
Resume parsing is the process by which an ATS extracts relevant information from a resume, such as contact details, work experience, education, and skills. This information is then organized into a structured format that recruiters can easily review. If your resume is not formatted correctly, the ATS may struggle to parse your information, which could lead to your application being overlooked, regardless of your qualifications.
Common Structural Errors That Break ATS Parsing
1. Using Uncommon File Formats
One of the most critical mistakes candidates make is submitting their resumes in uncommon file formats. While PDF and Word documents are widely accepted, some ATS may struggle with other formats like JPEG or HTML. Always check the job posting for specific file format requirements and stick to the most common options.
2. Overly Complex Formatting
While it might be tempting to create a visually stunning resume with graphics, charts, and unusual fonts, this can confuse ATS software. Most ATS are designed to read simple text. Stick to standard fonts like Arial or Times New Roman, and avoid excessive use of bold, italics, or underlining that could disrupt the parsing process.
3. Inconsistent Use of Headings
Headings help organize your resume and guide the ATS in understanding the structure of your information. However, inconsistent or unconventional headings can lead to confusion. Use standard headings like “Work Experience,” “Education,” and “Skills” to ensure the ATS can easily identify sections of your resume.
4. Lack of Keywords
Many ATS use keyword scanning to determine if your resume matches the job description. Failing to include relevant keywords can result in your resume being filtered out. Analyze the job posting for specific terms and phrases that are frequently mentioned, and incorporate them naturally into your resume.
5. Using Tables and Columns
While tables and columns may make your resume look organized to human eyes, they can confuse ATS software. Many systems struggle to read information presented in this format, leading to potential data loss. Instead, use a single-column layout that presents your information in a straightforward manner.
6. Missing Contact Information
It may seem obvious, but many candidates forget to include their contact information or place it in an unconventional location. Ensure that your name, phone number, email address, and LinkedIn profile (if applicable) are clearly visible at the top of your resume. This helps both the ATS and hiring managers easily find your information.
7. Inconsistent Dates and Employment Gaps
Another common mistake is presenting dates inconsistently or failing to address employment gaps. Use a consistent format for dates (e.g., “MM/YYYY”) and be upfront about any gaps in employment. If you took time off for personal reasons, education, or travel, consider including a brief explanation in your cover letter.
8. Overloading with Information
While it’s essential to provide enough information to showcase your qualifications, overloading your resume with excessive details can backfire. Focus on relevant experiences and skills that align with the job description. A concise, targeted resume is more likely to pass through ATS filters successfully.
How to Optimize Your Resume for ATS
Use an ATS-Friendly Template
Consider using an ATS-friendly resume template that adheres to best practices. Platforms like MyLiveCV offer templates designed to be ATS-compliant, ensuring that your information is structured correctly and easily parsed.
Test Your Resume
Before submitting your resume, consider running it through an ATS simulator. This can help you identify any parsing issues and make necessary adjustments. Some platforms provide tools that allow you to see how your resume performs against ATS criteria.
Keep It Simple
When in doubt, simplicity is key. A clean, straightforward design with clear headings and bullet points will not only help ATS parse your information but also make it easier for hiring managers to read.
Conclusion
Understanding the common structural errors that can break ATS parsing is crucial for job seekers. By avoiding these pitfalls and optimizing your resume accordingly, you can significantly enhance your chances of making it through the initial screening process. Remember, a well-structured resume is your first step toward landing that dream job.
Published at: Jan 7, 2026
